%%{init: {'theme': 'base', 'themeVariables': { 'fontSize': '24px', 'fontFamily': 'arial', 'lineWidth': '3px'}}}%% graph TD A([Start])-->B["Before the relevant academic year
begins, Department Head prepares
course distribution by faculty member"] B-->C["Course distributions received by
Dean's Office are discussed and
decided in Faculty Board"] C-->D["Discussed and decided
in Faculty Board"] D-->E["Approval obtained
from Rectorate"] E-->F["Approved course distributions:
F1 forms are prepared by
faculty members at the
beginning of each semester"] F-->G["F1 forms signed by
Department Head and
Dean are prepared"] G-->H["Signed F1 forms are
entered into UBS by faculty
(ubsf1.giresun.edu.tr)
and sent to EBYS"] H-->I["Documents sent to EBYS
appear in Belgenet system"] I-->J["Signed electronically
via Belgenet:
1. Faculty Member
2. Department Head
3. Director/Dean"] J-->K{"Are F1 forms
checked?
If errors detected,
returned to Department
Secretary for revision"} K-->|"Yes - No Errors"|L["Completed F1 forms' data
entered into system (KBS)
according to Weekly Schedule
days and hours"] K-->|"No - Errors Found"|H L-->M["Signed documents and
attachments sent to
accounting unit via
system (KBS)"] M-->N([End]) %% Explanation notes F-.-N1["UBS System:
- UBS Address: ubsf1.giresun.edu.tr
- Electronic declaration
- EBYS/Belgenet mandatory
- E-signature approval"] H-.-N2["EBYS Process:
- Send to EBYS from UBS
- Auto-appear in Belgenet
- Displayed in
Awaiting Signature
- Concerning unit defined"] J-.-N3["Signature Order:
1. Faculty Member
2. Department Head
3. Director (for Vocational School)
or Dean (for Faculty)
- E-signature device required
- Auto email notification"] L-.-N4["KBS Data Entry:
- Weekly course schedule
- Day and hour information
- Course codes
- Student numbers
- Excuse entries"] %% Style definitions classDef default fill:#f0f4f9,stroke:#233B87,stroke-width:3px,color:#233B87,font-size:24px classDef decision fill:#233B87,stroke:#233B87,stroke-width:3px,color:white,font-size:24px classDef start_end fill:#dfe6f2,stroke:#233B87,stroke-width:3px,color:#233B87,font-size:24px classDef note fill:#fff,stroke:#233B87,stroke-width:2px,stroke-dasharray: 6 6,color:#233B87,font-size:22px %% Apply styles class A,N start_end class K decision class N1,N2,N3,N4 note