%%{init: {'theme': 'base', 'themeVariables': { 'fontSize': '24px', 'fontFamily': 'arial', 'lineWidth': '3px'}}}%% graph TD A([Start])-->B["Need identified
(catalog, picture, technical specs,
sample, cost information)
Sent to purchasing unit"] B-->C{"Sufficient budget
allocation
available?"} C-->|"No"|D["Budget transfer or
additional budget
requested"] C-->|"Yes"|E["Spending authority appoints
officer(s) for market research
(Min. 1 person written assignment)"] D-->F["Incoming budget
recorded in
budget line"] F-->E E-->G["Approval Document
(Spending Instruction) prepared
(date, number, description, nature,
quantity, allocation, budget item,
estimated cost, explanation)"] G-->H["Approval document signed by
implementation officer and
spending authority"] H-->I["Approval document
recorded in outgoing
document registry"] I-->J{"2025 Direct Procurement
Limit check:
266,618 TL
(Excl. VAT)"} J-->|"Limit Exceeded"|K["Must use
tender procedure
(Process cancelled)"] J-->|"Within Limit"|L["EKAP registration
(Direct Procurement Record No obtained)
Market price research
initiated"] L-->M["Market Price Research
(Min. 3 company quotes)
Officers collect proposals"] M-->N["Banned company check
(EKAP/PPA banned list)"] N-->O{"Banned company
found?"} O-->|"Yes"|P["Banned company
excluded from
evaluation"] P-->M O-->|"No"|Q["Market Price Research
Report prepared
(Most suitable offer determined)
Officers sign"] Q-->R["Spending authority
approves report"] R-->S{"Contract
required?
(Work requiring specific duration)"} S-->|"Yes"|T["Contract prepared
and signed
(Uploaded to EKAP)"] S-->|"No"|U["Purchase order
sent to company"] T-->U U-->V["Materials received
Inspection and Acceptance
Commission conducts inspection"] V-->W["Commission report
signed
(Specification compliance)"] W-->X["Materials transferred to warehouse
Movable Property Transaction
Form (TIF) prepared"] X-->Y["Implementation officer
reviews payment order
document and attachments
'Inspected and Approved' stamp"] Y-->Z["Spending authority
signs payment
order"] Z-->AA["All documents submitted to
Strategy Development
Department with
Accounting Documents
Submission Report"] AA-->AB["Result notification
submitted to EKAP
(Mandatory)"] AB-->AC["Strategy Development Dept.
reviews documents
Payment transferred to
company's account"] AC-->AD([End]) K-->AD %% Explanation notes B-.-N1["2025 Updated Info:
- Direct Procurement Limit
266,618 TL (Excl. VAT)
- Metropolitan: 800,366 TL
- EKAP usage mandatory"] G-.-N2["Approval Document Content:
- Date and number
- Job description and nature
- Quantity
- Estimated cost (Excl. VAT)
- Available allocation
- Budget item"] M-.-N3["Market Price Research:
- Min. 3 company quotes (mandatory)
- Quotes can be obtained via EKAP
- Price comparison
- Report preparation
- Officer signatures"] V-.-N4["Inspection and Acceptance:
- Material inspection
- Specification compliance
- Quantity verification
- Quality control
- Commission report"] %% Style definitions classDef default fill:#f0f4f9,stroke:#233B87,stroke-width:3px,color:#233B87,font-size:24px classDef decision fill:#233B87,stroke:#233B87,stroke-width:3px,color:white,font-size:24px classDef start_end fill:#dfe6f2,stroke:#233B87,stroke-width:3px,color:#233B87,font-size:24px classDef note fill:#fff,stroke:#233B87,stroke-width:2px,stroke-dasharray: 6 6,color:#233B87,font-size:22px classDef warning fill:#fff3cd,stroke:#856404,stroke-width:3px,color:#856404,font-size:24px %% Apply styles class A,AD start_end class C,J,O,S decision class N1,N2,N3,N4 note class K warning